What event planners need to know about GDPR

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What event planners need to know about GDPR

Data collection plays an important role in the events industry. The more personal data event managers can collect about the people who attend their events, the better they can customise the event experience, as well as future products and services.

But there is risk associated with the collection and handling of all that data. That is why the EU approved the General Data Protection Regulation (GDPR), which goes into effect on 25 May 2018. Considering many 2018 events are already in the planning phase or have already opened registration, there is no time to delay.

This article will help you to better understand what GDPR is and what requires from you. Secondly, it will show you that  GDPR is bringing some opportunities our to industry. We share also a few tips on how to educate your team and delegates. 

What is GDPR and why does it matter?

The majority of data protection in Europe is based on dated legislation. GDPR replaces and improves upon existing regulations, notably, the EU Data Protection Directive of 1995, and addresses developments in mobile and cloud technology. So, in a world of online fraud, cyber security data breaches, and almost immeasurable volumes of data, I think it makes sense to update security laws that are over 20 years old.

GDPR also combines multiple existing regulations into one harmonized and simplified set of rules for all EU nations. GDPR gives EU citizens more insight into, and control over, how their personal information is collected and used. To make sure the law is followed, GDPR adds significant fines and penalties for non-compliant data controllers and processors for up to 20 million Euro or 4% of annual global turnover.

While GDPR has been adopted in the EU, the new regulations are not based on location. GDPR applies to every organization in EU and to any organization holding data on EU citizens. This means, as an event organizer, if you are hosting an event in Europe or if your attendees are EU citizens, you are responsible to comply with GDPR. It is important to note that if you are using event management or registration software that helps you to capture and process personal data around your event, the technology you are using is subject to GDPR as well.

There are 7 major components to GDPR that companies and organizations, including event organizers, will have to follow in order to be comply with the new laws. Here is a brief overview of each component:

  • Consent – Obtaining the consent of your attendees to store and use their personal data can no longer be passive with pre-selected opt-in boxes. Under GDPR, event organizers are required to actively obtain consent from attendees and explain how their data will be used.

  • Breach Notification – Organizations must notify both users and data protection authorities within 72 hours of discovering a security breach to avoid major fines.

  • Access – Event organizers must be ready to provide digital copies of private records if an attendee asks to know what personal data of theirs is collected, where it is stored, and what it is being used for.

  • Right to be Forgotten – Under the new regulations, EU citizens can ask organizations at any time to delete their personal data and ask that their data no longer be shared with 3rd party companies.

  • Data Portability – The new law states that individuals are able to transmit their data from one data controller to another. Simply put, event organizers should be prepared to provide attendee data in a commonly used digital format if it is requested.

  • Privacy by Design – Organizations will now be required to have data security built in to their products and processes from the start, specifically in the technology that is used to gather and manage attendee data.

  • Data Protection Officers (DPO) – For organizations that monitor large amounts of data or deal with data relating to criminal convictions, they will be required to have a DPO who is in charge of GDPR compliance enforcement.

What Event Planners Need to Know?

Event organizers and planners use many different data collection tools from registration systems, mobile apps, surveys, and more to collect personal data from their attendees. The new GDPR is going to affect the way we capture data from attendees, what data we collect, and how it is going to be used going forward.

Under the new GDPR laws, attendees will have new rights to their personal data. Attendees will now have the right to:

  • Access their personal data for free

  • Know exactly how the data is being used

  • Ask for errors to be corrected

  • Ask the data controller to stop or to restrict the processing of their personal data

  • Obtain and reuse their personal data

  • Request their personal data be deleted

Collecting and processing data isn’t the only aspect of events that will be affected by GDPR. Event marketing will feel the impact of the new regulations in a big way. Event marketing efforts will no longer be able to use pre-ticked boxes or automatic opt-ins for marketing mailing lists but will need to have the attendee actively sign up to join and receive marketing messages. Also, if you are collecting attendee data and want to share this data with vendors, the new laws require you to disclose what data is shared, each vendor it is shared with, and what they will be using the data for.

What IS THE BIGGEST CHALLENGE GDPR PRESENTS FOR EVENTS?

The biggest challenge the GDPR is going to bring is the way meeting planners decide what data needs to be collected from attendees in things like registration forms and apps and how that data is going to be used for marketing and personalization. It will change the way attendee data is shared with other third-party organizations like venues, sponsors, agencies and tech providers.

One of the most significant implications of GDPR is that it is retroactive. Come 25th May 2018, all data you store and process for your event will need to comply with the regulations set out by GDPR. This means you’ll need to perform a full audit on the data you currently store to check that it will be compliant ahead of GDPR. Any data that doesn’t meet the guidelines by 25th May 2018 will need to be deleted.

Event planners need to keep in mind that GDPR is not as unreasonable regarding data processing as some alarmists are making it out to be. What is important when processing any data is that you have identified one of the legal grounds for doing so (consent, legitimate interests, contractual necessity, etc.). It’s a good idea to clearly document this for all types of personal data that you process in the course of running your event. Not only does this ensure you are always complying with GDPR, it also acts as clear proof of planning and consideration should the data protection authority ever ask you for this.

IF A COMPANY HAS DONE NOTHING TO COMPLY WITH GDPR, HOW QUICKLY CAN IT GET UP TO SPEED? 

Meetings and events are highly exposed to complex data collection and management, which makes GDPR compliance a must. Considering many 2018 events are already in the planning phase or have already opened registration, there is no time to delay.

GDPR preparedness requires a lot of work, but there are some smaller steps you can take to do as much as you can before the deadline. Several authorities have stated that there will be no respite when GDPR is introduced as of May 25th, they accept that GDPR compliance is an ‘ongoing journey’. Being able to demonstrate that you are taking the correct steps forward towards GDPR compliance is already a big step forward. There is a lot of information to be found online. Reading through some good recourses would already be a good step in the right direction.

Secondly start by performing a full audit of the personal data you process as an event and think about minimizing the data you ask your attendees to provide. This assessment will give you a better overview to create an action plan for all non-compliant issues.

Also think about all the third parties you work with, what they do with the data and double check if those third parties are following the GDPR. As a data controller/event organizer, the latter is your responsibility. And last but not least, create GDPR awareness throughout the whole team and your event staff. They probably all have some involvement in one way or another with data processing and need to know how to appropriately manage data.

How to Prepare for GDPR?

The road to GDPR compliance can be long and complex. All corporate and agency planners should begin the process now to ensure compliance before their next event takes place. Let’s talk about how you can prepare for the new laws.  Here are 5 ways to help you prepare for the implantation of GDPR:

  1. Educate Your Team – It is important to be sure everyone on your team and involved with your event is aware of GDPR and how it will affect your event. Make sure they understand the changes you have made to comply with the new laws, they are aware of security processes to keep data safe, and they understand the risks of non-compliance.
  2. Run a Data Audit – The best place to start when preparing for GDPR is with an audit of the data you currently have on attendees, speakers, sponsors, and more. Find out where the data was collected and whether you have adequate consent to keep the data. Be sure to document the process of your data audit so that you can show your efforts to comply with the new regulations.
  3. Update Consent Boxes and Privacy Information – Check the privacy information and consent boxes found on registration forms or websites and update this text to comply with GDPR. Remember to use language that is easy to understand, clear, and concise.
  4. Understand Individual’s Rights and Special Protection Laws for Children – Review the procedures you have in place and make any changes needed to cover attendee rights, like their right to ask for data to be deleted. In addition, be sure to research and understand the special protection laws for children that have been included in GDPR.
  5. Be Prepared for Data Access Requests and a Possible Data Breach – Now is the time to update procedures or create a plan for how your organization will handle requests from attendees for personal data. If a request is made, you must be prepared to provide the data at no cost and within 1 month of the request. Create a plan and procedure to detect and report a data breach.

DOES GDPR HAVE ANY POSITIVES FOR THE EVENTS SECTOR?

GDPR is a hard apple to crack, but it’s important to note that GDPR will also bring about some big opportunities for our industry. Organization who are transparent and deal with data in a compliant way, will gain the respect of the data subjects. A new level of trust will be built. Especially the transparent way of communicating will be a reason why a person will choose for that specific organization in the first place.

Another big GDPR challenge is the fact that it is retroactive and you need to investigate whether the processing of the data is done on a legal ground. While many events organizers are panicking about this mass loss of data, you should actually see this as a good opportunity for some digital housekeeping. This is the perfect time to improve the quality of your mailing lists, and ensure that you’re only storing the data that you actually need.

This article is intended to convey general information about GDPR only and not to provide legal advice or opinions. The contents should not be construed as, and should not be relied upon for, legal advice in any particular circumstance or fact situation. 

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fielddrive now deploying event check-in Services  with Facial Recognition

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fielddrive now deploying event check-in Services with Facial Recognition

fielddrive, a global event technology company, is pleased to announce facial recognition event check-in services in partnership with Zenus, an award-winning biometrics company.

 

Watch a video of facial recognition check-in in action: 

‘We are really excited to be working with Zenus to bring new and exciting innovation to our client’s events. This ties in perfectly with our range of events services, and enables event planners to provide a differentiated and personable experience that will delight their attendees.'  Danny Stevens, CEO & fielddrive founder

How does it work?

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During the online registration process, attendees are asked to upload a photo of themselves, or use their social media account which already has their photo, to complete their registration. This is an optional feature that requires the registrant to opt-in for such service. As attendees arrive on site, a camera fitted to the fielddrive check-in kiosk takes their picture and the facial recognition software recognizes their face. Instantly, the attendee’s badge automatically prints. The whole process of walking up to the kiok and walking away with the event badge takes an average of 15 to 20 seconds. This technology eliminates the need for pre-printed tickets, and event the need to present a barcode for scanning; it speeds up the attendee check-in process and provides a personable and innovative experience for all event attendees. Since the first pilot which was conducted in the Fall of 2017, facial recognition check-in has been used at several events and will be showing up at many more this year including Community Brands Xperience18 and Keller Williams' Luxury Home Event.

Facial recognition is intuitive and easy to use. The attendee participation has been exceeding our expectations because people are already familiar with the technology. Event planners who want to maximize their attendee experience should definitely give it a try, says Panos Moutafis, President of Zenus.

Use Facial Recognition Event Check-in Services from fielddrive for FREE  and personalize your attendees’ experience more than ever before!

*Facial Recognition will be offered at no additional cost for any event that requires fielddrive's live badging service. Offer applies if booked before June 30th, for events that can take place anytime throughout 2018, with a minimal number of attendees 500 and maximum 2 000. If you would like to receive more information about this opportunity with Facial Recognition, please contact us at sales@fielddrive.eu. We will get in touch with you by return.

What about data protection?

With major shake-ups in data protection and privacy laws going into effect in May, event planners are more and more concerned about data protection. This has been thoroughly taken into consideration for event deployments as Zenus and fielddrive have designed and built their systems to be fully GDPR compliant.

All attendee data remains within the online registration system that the event organiser is using, and Zenus only receives the attendee images over securely encrypted channels. Once Zenus has received the images, the facial recognition software extracts the face measurements and then immediately deletes the image. Zenus then sends back a unique identifier that’s associated with each image without ever having accessing personal information. This provides event planners complete peace of mind as the data is being handled properly and securely, and then discarded. After the event is over, the entire database is deleted.

If you would like to learn more about facial recogtnion here you can find a Comprehensive Guide: Facial Recognition

Experience facial recognition yourself: see it in action on our stand at industry tradeshows this Spring.

See how facial recognition can transform your event by visiting fielddrive at following tradeshows

                       #D43 Dubai April 22-23                                               #D700 Frankfurt May 15-17                                             Budapest June 28-90


About fielddrive

fielddrive offers an innovative suite of services for on-site attendee management across the globe. The fielddrive suite includes pioneering solutions for data integration, live badging, and track and trace capabilities which can be implemented at your event. fielddrive is one of the first event-tech companies to use facial recognition technology for secure and expedited attendee check-in. fielddrive’s self-registration kiosks provide a fast and seamless solution for attendees to register, check-in, and print their badge. fielddrive’s full-size registration kiosks can service up to 500 people per hour. This remarkable suite of services can be deployed for your event anywhere across the globe thanks to the network of certified fielddrive partners.

About Zenus

Zenus is an award winning face recognition company. Our goal is to eradicate tickets and make waiting in line a distant memory of the past. We abide by our core values: (I) respect people's privacy, (II) be radically honest, and (III) do things right.

 

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2018 Event Technology Trends

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Event technology has spread to many different aspects of the event planning process and the attendee experience that we are seeing major shifts in the industry around several trends. New technology is being used to engage attendees, improve on-site check-in, and in many other elements of the event experience.

With so many new forms of technology out there today, it can be difficult to understand which ones are right for your event how to implement them effectively. We have complied the top event technology trends in 2018 here for you to become more familiar with them. Keep reading to learn more about these tech trends and how they may benefit your next event.

Touchable tech

  Photo Credit:   Core-Apps   – Wayfinder kiosks allow attendees to navigate your event quickly and easily

Photo Credit: Core-Apps – Wayfinder kiosks allow attendees to navigate your event quickly and easily

Touchable tech is exactly what it sounds like: technology that you can touch. It can be a great way to get attendees engaged with each other, and with your event. Some examples of touchable tech include digital notepads, wayfinders, and mosaic walls. Incorporating elements of touchable tech can help make your event more exciting and interactive.

   Photo Credit:  Luster  – This mosaic wall was used by Reebok and Crossfit at their event

Photo Credit: Luster – This mosaic wall was used by Reebok and Crossfit at their event

  Photo Credit:  TweetBeam  – Twitter wall displayed during conference speaking event

Photo Credit: TweetBeam – Twitter wall displayed during conference speaking event

Cashless Payments

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Credit and debit cards have become the main methods of payment in today’s world and the event industry has taken notice. This technology and cashless payments have been adapted to work for events and attendees alike. RFID technology is used to turn any badge into a payment method to use throughout an event. Cashless payments help facilitate a seamless attendee experience by eliminating the hassle of a cash transaction while on-site. Also, cashless payments allow event organizers to monitor purchases in real-time allowing them to keep an eye on trends and receive important data.

Facial Recognition

 Photo Credit:  NPR     - Robin Lubbock/WBUR – Facial recognition technology used for airport check-in

Photo Credit: NPR - Robin Lubbock/WBUR – Facial recognition technology used for airport check-in

Facial recognition technology is being used in multiple ways today from airport check-in to Snapchat. This new tech trend is now being used at events for things like attendee check-in and badge printing as well. Facial recognition can be used to recognize an attendee and have their badge printed as they approach the check-in area. We are seeing facial recognition technology also being used to analyze attendee responses and reactions, helping show organizers gain insight about attendee interest and demographic information.

   Expo Logic premiered facial recognition badge printing at IMEX America 2017 in Las Vegas, NV.

Expo Logic premiered facial recognition badge printing at IMEX America 2017 in Las Vegas, NV.

These are just a few of the hottest tech trends coming to events in 2018. To learn more exciting, new technology trends and receive advice on how to use tech at your events, download our new eBook today.

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Fielddrive live badging at Globalfoundries Technology Conferences

Recently, Expo Logic provided its innovative live badging service, fielddrive, for three Technology Conferences organized by Globalfoundries, a leading semiconductor company.

The events hosted more than 2,100 attendees in total and took place in the Fall of 2017 across three major cities and countries: Munich, Germany; Santa Clara, United States; and  Shanghai, China.

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Fielddrive badge printing kiosks were employed at each event to handle the check-in process.  Each kiosk can print a full color badge in just 5 seconds and process up to 250 check-ins per hour. The flow of more than 700 attendees in each location was easily managed by just 4 kiosks and thanks to fielddrive’s fast badge printing, no lines or check-in delays occurred.

Not only did badges print quickly, but attendees received fully customized badges with QR codes that contained detailed personal information for tracking purposes. For the Technology Conference in Shanghai, our developers even designed an extra module in the software so that Chinese characters could be recognized.

Throughout the process, Globalfoundaries, was confident in the accuracy of the data no matter where the event occurred because fielddrive fully integrates with their registration platform, which allowed for real-time check-in tracking. Here’s what they had to say about their experience:


 
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Fielddrive is a powerful suite of on-site event management services which every successful event should have. Thanks to fielddrive live badging solutions, the check-in process of our
events in the United States, Germany and China went smoothly and had no queues. Attendees received fast, high-quality badges…all of this without time-consuming pre-printing. Fielddrive’s on-site crew is extremely supportive and the team members are knowledgeable and super helpful. Not to mention,
fielddrive integrates with our registration platform which made the whole process very easy for us. I would definitely recommend fielddrive and I’m glad we selected it for our events!

 

Jerome Fohet

Marketing Communications Manager - ‎GLOBALFOUNDRIES


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About fielddrive

Fielddrive is an innovative Suite of Services for on-site attendee management across the globe. The fielddrive suite includes data integration, live badging, and track and trace capabilities which can be implemented at your event.

 

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About Globalfoundries

Globalfoundries is a leading full-service semiconductor design, development, fabrication and innovation company with locations across the globe. It is a partner with some of the world’s most inspired companies to develop and produce innovations in technology sector.

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Exciting new partnership in Spain

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Exciting new partnership in Spain

Orquidea Technology Group & fielddrive join the forces to provide best-in-class solution for onsite event technology solutions in Spain.

Orquidea Technology Group is a company pioneering at the Spanish MICE sector. Located in Madrid,  Orquidea Technology Group has already in its portfolio several mobile-based event technology solutions: mobile applications, social media integration and gamification applications, now introducing the fielddrive live badging & tracing technology.

Recently, at the International Congress of ESMO on Gastrointestinal Cancer which took place in in Barcelona in June, both companies joined in a successful partnership. During the conference six fielddrive’s kiosks were used for live badging of more than 4,000 delegates in approximately one hour.

More information in Spanish

Contact info@fielddrive.live info@orquideatech.com for more details and business queries.

  Franklin Galarraga Pineda     CEO & Founder

Franklin Galarraga Pineda 

CEO & Founder

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      Joint Press Release - July 14, 2017 - New Delhi   fielddrive and Strategic Engagement & Event Solutions (SEES) join hands  Enable best-in- class integrated Badging and Tracking solution for Onsite Registration  Management in India  At the recently concluded  WOW Awards and Convention Asia 2017  held at New Delhi, India,  field drive, a company based in Belgium and pioneering in developing a global standardized solution for Onsite Registration management for Meetings, Conferences & Events across sectors, and SEES, a young Indian company with Global aspirations, focusing on enabling and curating Meeting Design and Event Tech to Indian shores, joined hands in a partnership, that is poised to revolutionize Onsite badging in India.  The solution rests its strengths on three pillars of Data Integration, Onsite Badging, Track & Trace that come together to solve many a current pain points for Event Organizers, EventPlanners, Registration Managers, besides giving the Users i.e. Attendees (Delegates), Visitors and Exhibitors from the smallest of events to mega shows a never before experience.  A 6-second both side Full colour, environment friendly, segmented advertising, RFID enabled (if desired) integrated Badge printing with modular units that take 60 % less space than typical Registration areas and is three times faster. Its proven efficiency manages up to 300 badges per hour, making your process more efficient, fast and simple.    Mr Danny Stevens, Founder & CEO, field drive who was present at the occasion, said:  we are very excited to move into the Indian market with our disruptive solution. The feedback at WOW and our 3-day roadshow were overwhelming with lots of high volume opportunities. We are well aware that India is a very price sensitive market, and we are confident that this high speed solution that requires less equipment and introduces new monetization opportunities will disrupt the way badges will be delivered in the future.   Mr Nitin Sharma, Chief Ideator & Co-Founder, SEES, was quoted as saying:  this is a game changer and we are happy & proud to have a great solution in  field drive to empower Indian C  onferences and Events to be at par with their Western counterparts ”.   About SEES   Delivering on their promise of making meetings effective™, SEES, has been building its SBU called the SEEShub, that brings in best in class Event Tech from across the globe to India, now! With solutions for Attendee Response System, Mobile Applications, Social Media Integration, Volunteer Management, Mashing Music amongst others in its portfolio, SEES is a company pioneering in this zone.    website: sees-on.com   About fielddrive    field drive is an award-winning all-in- one onsite event technology for live badging and track&trace.  field drive connects seamlessly to your registration or CRM platform and lets you manage all your onsite services from one place.   website:  field drive.live  Issued by SEES & fielddrive. Contact  info@sees-on.com  & i nfo@fielddrive.live  for more details  and business queries.     

  

  	
       
      
         
          
             
                  
             
          

          
           
              Our CEO Danny Stevens together with our Indian partners from SEES.

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Joint Press Release - July 14, 2017 - New Delhi

fielddrive and Strategic Engagement & Event Solutions (SEES) join hands Enable best-in- class integrated Badging and Tracking solution for Onsite Registration  Management in India

At the recently concluded WOW Awards and Convention Asia 2017 held at New Delhi, India, fielddrive, a company based in Belgium and pioneering in developing a global standardized solution for Onsite Registration management for Meetings, Conferences & Events across sectors, and SEES, a young Indian company with Global aspirations, focusing on enabling and curating Meeting Design and Event Tech to Indian shores, joined hands in a partnership, that is poised to revolutionize Onsite badging in India.

The solution rests its strengths on three pillars of Data Integration, Onsite Badging, Track & Trace that come together to solve many a current pain points for Event Organizers, EventPlanners, Registration Managers, besides giving the Users i.e. Attendees (Delegates), Visitors and Exhibitors from the smallest of events to mega shows a never before experience.

A 6-second both side Full colour, environment friendly, segmented advertising, RFID enabled (if desired) integrated Badge printing with modular units that take 60 % less space than typical Registration areas and is three times faster. Its proven efficiency manages up to 300 badges per hour, making your process more efficient, fast and simple. 

Mr Danny Stevens, Founder & CEO, fielddrive who was present at the occasion, said: we are very excited to move into the Indian market with our disruptive solution. The feedback at WOW and our 3-day roadshow were overwhelming with lots of high volume opportunities. We are well aware that India is a very price sensitive market, and we are confident that this high speed solution that requires less equipment and introduces new monetization opportunities will disrupt the way badges will be delivered in the future.

Mr Nitin Sharma, Chief Ideator & Co-Founder, SEES, was quoted as saying: this is a game changer and we are happy & proud to have a great solution in fielddrive to empower Indian Conferences and Events to be at par with their Western counterparts”.

About SEES

Delivering on their promise of making meetings effective™, SEES, has been building its SBU called the SEEShub, that brings in best in class Event Tech from across the globe to India, now! With solutions for Attendee Response System, Mobile Applications, Social Media Integration, Volunteer Management, Mashing Music amongst others in its portfolio, SEES is a company pioneering in this zone.  

website: sees-on.com

About fielddrive

fielddrive is an award-winning all-in- one onsite event technology for live badging and track&trace. fielddrive connects seamlessly to your registration or CRM platform and lets you manage all your onsite services from one place. 

website: fielddrive.live

Issued by SEES & fielddrive. Contact info@sees-on.com & info@fielddrive.live for more details  and business queries.

 Our CEO Danny Stevens together with our Indian partners from SEES.

Our CEO Danny Stevens together with our Indian partners from SEES.

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Let’s play the badge!

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Let’s play the badge!

Badges are a conference’s must-have, the oldest, easiest tool to facilitate networking at the conferences. When looking at improving networking at your next meeting, why not to start with innovating the tool you already have in place?

Introducing Badge Gamification

At the MICE Party, the networking event for 800 Belgian MICE professionals we were asked to come up with a short ice-breaking activity for attendees. When designing the onsite services experience we came up with an idea of the Badge Networking Game. It’s easy to introduce, fun for people to play and it comes at no extra cost as you’re using badges for it!  Ready?

 800+ Event Professionals have played the Badge Game at the MICE Party.

800+ Event Professionals have played the Badge Game at the MICE Party.

Badge Networking Game

Rules: We randomly assigned one part of the circle to each participant and print it visibly on his badge. The goal is to form a group of four attendees with all four different parts of the logo.

Time: 10-15min, depending on the size of the group

Here are 3 essential things to make the game successful

1. Communicate the rules

Make sure you find the right moment in your event programme and schedule the game in! It's important you communicate the game rules clearly to everyone, so announcing them from the stage is a good idea. And the most important: give participants time to enjoy the game, no rush, it's all about networking!

 Badges are easy & low-cost tools to facilitate networking at your event.

Badges are easy & low-cost tools to facilitate networking at your event.

2. Use Visuals

Using visuals is a great way to make the game rules simple and quick to understand for everyone so don't forget to print them on the badge! It will also be useful to put up a slide on the screen with all instructions.  Do not over complicate game rules, it's about having fun!

 Don't forget to put on the slide with the badge rules on the screen.

Don't forget to put on the slide with the badge rules on the screen.

3. A nice prize spices up the game… and increase the competition!

We all know that the engagements rise with the prize so make sure you think about it in advance. It's doesn't need to be big, but it's important you mention that there's the prize when explaining the game rules, surely you will have more people participating!

At the MICE Party we decided to award the three fastest teams of four that came on stage but you have all the flexibility!

 The fastest 3 teams of 4 won the prize!

The fastest 3 teams of 4 won the prize!

Badge gamification? Yes, you can and most of these solutions come at no extra cost. The only thing that stops you is your creativity!

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We integrate with the cloud!

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We integrate with the cloud!

We are proud to announce that fielddrive platform has added full integration with Lytti, EventMobi and Trippus registrations platforms, growing fielddrive's global partnership network.

fielddrive is currently integrated with 26 registration platforms & CRM systems... and there are many more are to come this year!

fielddrive builds the bridge between your cloud registration platfrom or CRM application and you live event production. Do you use another registration platform?  Get in touch, we'll be likely to sync with it too. 

There is no limit but sky!

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Are you FRESH?

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Are you FRESH?

Fielddrive is a proud partner of the FRESH Conference 2017 , the first conference for meeting professionals in a disruptive Multi City Meeting format.

The FRESH Conference 2017  will be a unique opportunity for meeting professionals to experience the Multi City format: a conference that happens in several hubs at the same time. Each hub is a real, face to face meeting that takes place in one city. All hubs will be connected to each other in a high tech, low cost and innovative way that makes it feel as if everyone is in the same room. By joining one of the hubs, you can really experience the new format and understand when the format could work for one of your future events.

IF YOU WANT TO WIN A TICKET TO THE FRESH CONFERENCE...

...and you're a meeting planner,  surprise us with some creative ideas on using badges to increase interaction and engagement at meetings and events.  Descirbe your idea(s) in max 300 words and send over to dominika@rocme.eu, the sooner the better, the FRESH Conference is only a few days ahead!

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NEW DEVELOPMENT: Badgevertising

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NEW DEVELOPMENT: Badgevertising

Getting your attendees checked-in and badged as quickly as possible is one of the top priorities of the meeting planners. And as any top service, it comes with a price tag... What if you could monetize the service and turn it into a revenue generator?

The fielddrive is launching a brand new opportunity for you. 

Using full color A6 live badge printing you can customize banners on the badges for specific target groups or even personal customized advertising.The targeted advertising allows organizers to sell customized banners to sponsors and exhibitors to reach their target group directly on the show floor.

This new method of advertising can boost your revenue by 200% and has proven to be more efficient than the traditional lanyard or badge sponsoring.

The fielddrive onsite service delivers full color A6 badge-printing in less than 5 seconds per attendee, with a range of kiosk solutions going from self scanning, self registration or serviced desks. 

Our team is happy to advise you on how to monetize your onsite services trough badgevertising, kiosk branding or check-in display adds. Get in touch!

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Next stop, IBTM World Barcelona

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Next stop, IBTM World Barcelona

Barcelona here we come again! We are happy to announce that our team will be exhibiting at the IBTM World Barcelona, one of the biggest meeting industry tradeshows in the world.

Come over to our stand O142 to discover the latest innovations in live badge printing...  Have you ever printed a full-colour live badge only in 4 seconds? With fielddrive  you can now seriously speed up the check-in process to make a great first impression on your attendees!

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IT'S NOW OFFICIAL: fielddrive IS the best attendee management technology in THE WORLD.

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IT'S NOW OFFICIAL: fielddrive IS the best attendee management technology in THE WORLD.

THIS IS REALLY GREAT NEWS - Fielddrive was voted the Best Attendee Management Technology in the World by Event Tech Awards!

Our CEO Danny Stevens received the Award during the Event Technology Awards Ceremony on 9th November in Supernova Embankment Gardens London.

 Our CEO Danny Stevens on the stage receiving the award.

Our CEO Danny Stevens on the stage receiving the award.

When it comes to bringing together innovative suppliers of event technology,  the Event Tech Live Awards set the bar. The Event Tech Live Awards presented by Event Tech Live, are the leading European awards honouring excellence on pushing the boundaries in innovative event technology worldwide.

Congratulations to all of the Event Technology Award winners—meeting industry innovators, one and all. See the full list of all 2016 awards winners.

Fielddrive team would like to thank you to our friends, family and clients, without your support we would not be able to build the best attendee management platform in the world!  We promise to keep on delivering the ultimate event tech experience, everywhere in the world.

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fielddrive shortlisted for 3 Event Technology Awards

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fielddrive shortlisted for 3 Event Technology Awards

Since 2013, the Event Technology Awards event has been regarded throughout the world as the premier networking event for the event technology sector. It was recently announced that fielddrive was shortlisted for 3 event technology awards this year in the following categories:

  • Best New Technology Product
  • Best Ticketing & Visitor Registration Technology
  • Best Attendee Management Technology

The winners will be revealed at an award ceremony held on the 9th November at the fabulous pop-up venue Supernova in London. 

 2015 Event Technology Awards' Ceremony 

2015 Event Technology Awards' Ceremony 

The awards recognise those companies pushing the boundaries in innovative event technology worldwide.

The panel of judges consist of meeting industry experts and guru from all around the globe.

On behalf of the fielddrive team, we all would like to thank our friends, family and customers for their continued feedback and support - it has helped us to build the industry’s most innovative onsite support services.

 

 

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Fielddrive at IMEX America

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Fielddrive at IMEX America

For the first year fielddrive has exhibited at IMEX America in Las Vegas, the biggest meeting industry show in North America.  Fielddrive joined the Meeting Design Hub with other innovative meeting industry technology suppliers.  More than 400 hosted buyers have visited our stand over 3 days of the trade show.... clearly innovative technology solutions for meetings and events are on the rise!

We were also delighted to be supervised by Brad Pitt, the industry expert in live onsite solutions for meetings and events.  Brad has already switched to the live badging, have you?

 Our CEO, Danny Stevens with Brad Pitt from Madame Tussauds Museum Las Vegas.

Our CEO, Danny Stevens with Brad Pitt from Madame Tussauds Museum Las Vegas.

Our next stop is IBTM World in Barcelona. If you're there make sure you drop by our booth 0142 in the Technology Pavilion to print your own cool badge. Until next time #eventprofs!

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Easy onsite badging with fielddrive

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Easy onsite badging with fielddrive

Are you using an online registration system, an internally developed system, or Excel for your check-in and badging? 

Then you most likely rely on DIY solutions or pre-print – with all the worries that those solutions entail …

fielddrive developed a ready-to-use solution that answers all your onsite badging needs.

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Self-service is the new standard

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Self-service is the new standard

Self-service transactions have experienced a surge in popularity over the past few years.

According to Self Service World, 27,000 self-service terminals were shipped to retail businesses worldwide in 2012. This growth is projected to steadily rise to a whopping 60,000 terminals in 2018!

Customer demand to use kiosks for visitor registration and badging is also increasing in the congress and event industry. It is pretty clear that several arguments plead in favour of self-registration. 

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